Your Wedding Day: What to Expect

November 20, 2019


What sets Herrington apart from other venues is our thorough planning process that guides couples through the event planning process. Being in the wedding business since 1992, we have mastered the art of wedding planning! Let our experts lead the way and take the stress off you. This article explains what we do the day of your event. To learn more about our wedding planning services, click here.

Your Wedding Day at Herrington on the Bay

Your Event Coordinator is in charge of the set-up of your event space including the placement of the tables, color of the linen, temperature, lighting and cleanliness. This also includes your ceremony site and all outdoor tables, seating and food stations. Down to lighting the fire pit!

The Coordinator will make sure the décor items that are able to be dropped off in advance like the table numbers, favors, place cards and decorative signs are carefully put in place as you directed.

The Coordinator is responsible for all of your Event Staff from the person directing your guests where to park, to the person wiping down your ceremony chairs, to the person serving your satellite bar! They are all reporting to the Coordinator and being directed and supervised by the Coordinator.

Herrington continued to wow us when it came to the actual day of our wedding. They made sure that everything ran smoothly, even when we had a few last minute changes in the order of events at our reception. They even give you your own personal waitress to get you food and drinks during the reception, which was amazing. The day was so perfect in every way. We wish that we could do it all over again and are so thankful to Herrington for making our day so special! – Chloe

The Coordinator is responsible for your food service. Once our chefs create your delicious food choices, the Coordinator makes sure there is a beautiful place to display the items for your guests and keep them hot or cold. They ensure that staff members are assigned to serve the food and that your guests know that it is available to them at the times that you discussed.

They also make sure the food displays stay stocked, well maintained, and after food service time that they are cleaned up swiftly. If you chose a plated meal, your Event Coordinator will be the person “expediting” your meal, which means they will make sure the correct amount of plates go to each table and your guests with dietary restrictions and allergies gets the exact meals that you designated for them.

The Coordinator is in charge of your timeline. They will do their best to stick to the timeline you created. They will work with your vendors, especially the DJ, to guide guests to the next thing (from cocktails to dinner, from dinner to dancing, from dancing to cake cutting) all while coordinating with the photographers to make sure they are prepared to catch these special moments.

The day of went off without a hitch to the point where not even the smallest thing was out of place. Everything happened on time and how we wanted it to. They even suggested a slight change in timeline when our ceremony was way faster than expected and it ended up being that much better. I can’t say enough about the job they do here. It is truly full service and would recommend it to anyone. – Katherine

When it’s time to cut your cake, your Coordinator will be there to guide you through the steps, cut your cake, and then direct the staff to serve the cake to your guests.

At the end of your event, the Coordinator will direct the staff to gather your décor and personal items that need to be taken that night to the front door area for easy removal. They will pack up the un-cut layers of your cake and wrap it up for you. They will scan the venue and give you every opportunity to remove the necessary items so that your cleaning deposit is fully refunded.

When necessary, they have and will assist guests in finding transportation to get them where they need to go.

There are no words to express how incredibly grateful my husband and I are to the team at Herrington on the Bay for how successful our special day turned out to be. After an almost two-year engagement, months of excitement had been building up, leading up to what would be the most amazing day of our lives. Months of planning, from big picture to the tiniest detail, and we never once felt like the HOTB staff wasn’t there to support us. – Christopher

Once your evening ends, the Coordinator and the event staff spend another few hours cleaning, reorganizing and preparing the event space and outdoor areas for the next day.

After your wedding, the Coordinator takes internal steps to make sure the paperwork is able to be completed and the “t’s” are crossed and “i’s” are dotted.

For the final stages of your wedding planning and on the day of your event, rest assured that behind the scenes your Coordinator is working tirelessly to make sure that every system is in in place to create the wedding of your dreams!

How do we plan for your event?

Learn more here!

All of my guests kept telling us it was the most beautiful wedding they have ever attended. I had the pleasure to work with Lexy and Brandon. They made the process so much easier and less stressful for me. The food, presentation, and attention to detail from my day of coordinator were impeccable. If you’re torn between venues, this is the place to have your “dream wedding!” – Meghan
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